1. PAYMENT/CONTRACT FOR SPACE Booth Space fee is a $200.00 (on a first come, first served basis). Booth space is free to all advertisers in Wedding Inspirations. (Ad cost 379.00 & 698.00)
ONLY PAYMENT IN FULL IN ADVANCE OF THE EVENT CONFIRMS BOOTH SPACE!! NO PAYMENTS WILL BE ACCEPTED THE DAY OF THE SHOW. FULL PAYMENT DUE NO LATER THAN FEBRUARY 17th 2017. INDIVIDUAL BOOTH (1 booth): $200 - DOUBLE BOOTH (2 booths): $350 (Discount applies only to same business)
Setup to begin: Friday, February 24, 2017 at 12:00am-8pm ( USE BACK ENTRANCE ONLY)
The booth space will be six feet in width and eight feet in length from the wall. Each booth space will also come with two chairs and a single 6 foot rectangular table complete with table cloth. The DoubleTree by Hilton of Winston Salem does not permit items to hang on the walls so be prepared with a method of hanging signage. Electricity will be provided at no additional charge, but only to those who request it in advance. Exhibitor is responsible for providing their own heavy duty extension cord. Safety and Security laws require that exhibits be kept out of or from extending into aisles. Booth space will be made available on a first come first served basis. The Wedding Inspirations Bridal Show Committee reserves the right to make changes at any time in the location, size and display limits of any booth if this is in the overall best interest of the show.
Exhibitor will keep booth open and staffed at all times during show hours or leave it unattended at their own risk. The Wedding Inspirations Bridal Show will not be held responsible for lost or stolen items. Should the need arise to cancel; the Exhibitor must contact the Wedding Inspirations Bridal Show immediately. (No refund will be issued, booth space can be applied to advertising in the next issue of Wedding Inspirations. Exhibitor agrees not to sponsor group functions, or any other activities in conflict with any official programmed show event except as approved in writing by the Wedding Inspirations Bridal Show . Exhibitors operating video equipment with sound, audio equipment, loudspeakers or any other devices creating noise shall do so only at a level that does not interfere with other exhibitors. The committee may require discontinuance of their use if they are deemed too loud. Setup and teardown: Exhibitor agrees to abide by the schedule for setup and tear-down. No exhibitor shall remove any part of his or her booth display until the show is officially closed. If exhibitor does not arrive during their chosen time, it will be forfeited and exhibitor will be forced to wait in line until there is an opening in the schedule.
4. FIRE, SAFETY, AND HEALTH REGULATIONS
All exhibit equipment and materials will be reasonably located within the booth and protected by safety guards and devices where necessary. Combustible or explosive materials and substances are not to be used. Cloth and other materials must be flameproof. All natural decor items such as pine boughs, leaves, hay or straw and other similar materials are prohibited unless treated with flame retardant chemicals. Exhibit areas may not extend in front of any entry/exit doors. Aisle ways to remain clear at all times. Scotch tape, duct tape, adhesives, thumbtacks, screws and nails are not to be used on walls, doors, floors or any equipment or furniture.
5. CHARACTER OF DISPLAY AND DRESS CODE
It is the desire of the Wedding Inspirations Bridal Show that each exhibitor design and create an exhibit of an attractive nature, which will enhance the overall appearance of the show and be a credit to the industry. Exhibits must be in good taste as determined by the committee. It is the exhibitor’s responsibility to create an attractive display area, including method of sign display. Each exhibitor must be dressed appropriately for the event in wedding-appropriate apparel and appearance. Semi-formal attire is encouraged. Minimum wedding- appropriate apparel and appearance for men would require them to be clean, groomed and clothed in dress slacks and shirt. No jeans, t-shirts, sweat suits, or tennis shoes are permitted.
All prize drawings conducted as a vendor must be given to David Eriksen prior to event date. Items that are planned to be given away please email what the item will be to firstname.lastname@example.org.
Parking will be made available to Exhibitors at the The DoubleTree by Hilton of Winston Salem located all around the building free of charge.
If you have any questions please contact Kathleen Loveland at email@example.com (or call David Eriksen at 336.480.4519)